The tender department you do not have to hire.
Carabela acts as your company's public tender department: it finds opportunities, decides with judgement, prepares the bids and follows them up. No tool to operate and no extra headcount.
A tender department does the same thing every week: it watches dozens of platforms, discards what does not fit, reads specifications that run to hundreds of pages, gathers administrative documentation, writes proposals, works out prices and submits on time. It is a lot of work, all of it at once and always with a deadline. Most companies do not lose tenders: they never get as far as submitting, because it is nobody's job.
Carabela exists to be that department. It is an autonomous system specialised in public procurement that takes on the whole process, from opportunity to award: it identifies relevant tenders, decides which are worth pursuing, analyses the specifications, prepares the technical, administrative and price documentation, reviews the bid, follows the tender through and learns from the result for the next one. It is not a tool your team has to learn to operate: it takes on real work, and you step in where your knowledge, your price or your signature is needed.
It works the same whether you have never bid, bid occasionally or already have a team. In the first case it builds the method from the start; in the second, it increases how many bids you can submit without adding headcount; in the third, it works as an additional layer of automation so that people can concentrate on strategic decisions and exceptions. Why we believe this had to exist is in our manifesto, and how it works, stage by stage, in the whole system.
What a department does, covered from start to finish.
It gets to know your company
It builds a specific picture of your organisation: what it sells, which sectors it works in, which projects it has delivered, what experience and certifications it can evidence, which contracts it wants and how much risk it is prepared to take. With that it searches for and prepares tenders with far more specific criteria than a generic search engine.
It finds and prioritises opportunities
It watches 41 public sources around the clock and scores every notice against that context. It does not send hundreds of alerts: it prioritises the opportunities that could genuinely make sense. The tender search is the first stage, not the product.
It decides whether it is worth it
It analyses every opportunity before time is spent on the bid: whether you meet the mandatory requirements and the solvency, what documentation is missing, what risks the tender carries, how much effort it demands and what would make the proposal competitive. It is the go/no-go decision taken on data, not on what someone remembers from last year.
It prepares the complete bid
It reads the specifications and annexes, sets the strategy for the tender, drafts the technical proposal, identifies and organises the administrative documentation and studies the price scenarios against the scoring formula. Then it reviews the whole so that nothing is missing and nothing contradicts itself.
It submits and follows up
It organises the file so that submitting is as simple as possible and, where your workflow allows, automates much of it. Then it follows the process: communications, changes, published documentation and award.
It learns from every result
When the data is available, it analyses the award, the score obtained, the competitors' scores, the winning bid and the price differences, and updates what it knows about your company. The next tender starts from a better position instead of being treated as a task on its own.
How it starts, and how it works from then on.
Getting started does not mean changing how your company works.
- 01
A conversation about your company
What you do, what kind of contracts interest you, in which regions and with which bodies, with what experience and team, and how you handle tenders today. That is enough to know which part of the process Carabela can take on and whether working together makes sense.
- 02
Your company's context
Website, services, delivered projects, references, certifications, corporate and administrative documentation, margin limits and preferences. Carabela can start with partial information and build the rest as it goes.
- 03
The approval flow
Who approves what, which documentation is used, at which points a person steps in. The system adapts to the flow your organisation already has, and for specific needs bespoke adaptations and integrations are built.
- 04
The department at work
From there the cycle is continuous: opportunities, decisions, bids, follow-up and learning. Your team receives what it needs to review, plus the exceptions; the rest runs on its own, at the level of autonomy you have decided.
Who it is for.
Signs that an autonomous tender department makes sense for your company.
- You want to start selling to the public sector and do not know what opportunities exist or what documentation you need.
- You already bid, but submit few bids because every file eats up the team's time.
- You find opportunities and do not know which to prioritise.
- Your knowledge is spread across folders, documents and people, and you want to professionalise the process.
- You need help with the technical, administrative and financial sides, not just one of them.
- You are looking for a solution built around your company rather than generic software.
Autonomous by default. Yours at every decision.
The degree of autonomy is configured for each company. You may want to approve every opportunity before a bid is prepared, review only the significant financial decisions, validate certain commitments before they go into the proposal, keep human approval before final submission, or delegate almost everything and receive only exceptions. The four decisions that define your company (bid or discard, request clarifications, set the final price and submit the proposal) can always be held for your signature.
Frequently asked questions.
Does Carabela replace a tender department or complement it?
Either, depending on the company. If you have no department, Carabela does that work. If you already have a team, it works as an additional layer of automation and capacity: it takes on search, analysis, document preparation, review, follow-up and learning, and people concentrate on strategic decisions and exceptions.
Do we need previous experience of public procurement?
No. Carabela works with companies that already bid and with companies that want to start. In the second case it helps you understand what opportunities exist for your line of work, which requirements are usually asked for, what documentation you need to prepare and how to build a method from the start.
What does Carabela need to get started?
It usually helps to know the company's website and services, the sectors and regions of interest, the contract size you are after, your experience and delivered projects, the team, certifications, administrative documentation, references and margin limits. It can start with partial information.
How much does it cost?
The price depends on each company and the scope of the service. Solutions are tailored and, as a rule, the model is geared to success: part of the fee is tied to the tenders the client wins. A specific proposal means looking at your case in a meeting. Companies that already deliver public contracts can apply to the Partner Program.
Does it work for any sector?
The system is designed to adapt to different sectors. Whether it fits depends on your company's capacity to deliver public contracts in its field and to meet the usual requirements of those contracts, not on the sector itself.
Does it guarantee that we will win?
No. No company can guarantee the award of a particular public tender. What Carabela sets out to do is raise the quality, consistency, capacity and competitiveness of the process; the final decision rests with the contracting body and depends on the bids submitted. What you can see are two customer cases, with their figures.
Other solutions
All solutions →Let your new department prepare a tender.
Bring a live opportunity to the call and you will see the draft before the meeting is over.