Tender automation: the work, not the decisions.
Carabela can work across the whole cycle of a public tender, from search to follow-up. Four decisions stay yours, and nothing is submitted without you.
A tender is a lot of work that all lands at once, always with a deadline attached. Watching the platforms, reading specifications that run to hundreds of pages, digging the requirements out of the annexes, gathering the administrative documentation, writing the technical proposal, putting the price offer together and checking everything before the closing date. Almost none of it calls for a decision; it calls for hours. Tender automation means taking those hours off the team without taking away its control over what matters.
Carabela is designed to work across the full cycle: it gets to know your company, searches for opportunities, checks whether each one fits, reviews the specifications, identifies the documentation and solvency required, sets the strategy, prepares the technical proposal, organises the administrative side, helps structure the price offer, reviews the whole bid before submission, follows the process through to award and analyses the result for the next one. Twelve steps that today are done by one person pushing the file from start to finish. You can see the whole system, stage by stage.
What you keep for yourself is what defines your company. Bidding or discarding, requesting clarifications, setting the final price and submitting the proposal are four gates you can leave on automatic or hold for your approval, and the degree of autonomy adjusts to how your company already works: who approves, which documentation is used, when a person steps in. If you have a bid team, Carabela joins it as a layer of capacity; if you do not, it can act as your tender department.
Which parts of a tender are automated today.
Source monitoring and prioritisation
Carabela watches 41 public sources around the clock and scores every notice against what your company actually does: activity, CPV codes, contracting bodies, location, budget, and the solvency and experience required. The point is not to send hundreds of alerts but to leave the opportunities that could genuinely make sense at the top.
Fit analysis before an hour is spent
For each opportunity, Carabela answers the questions that today get answered by gut feel: whether your company can bid, whether it meets the mandatory requirements and the solvency, which documentation it is missing, what risks the file carries and how much effort the bid would take. On that basis it proposes bidding or discarding. The decision is yours.
Reading the specifications and annexes
The PCAP, the PPT and the annexes become structured requirements: subject and lots, budget, duration and extensions, deadlines, award criteria and price formulas, solvency, classifications, guarantees, prescribed formats, page limits and grounds for exclusion. Anything that needs confirmation from the company is flagged, not assumed.
The whole bid: technical, administrative and price
Carabela prepares the technical proposal on the file's criteria and your company's real information, without inventing capabilities that cannot be backed up. It identifies and organises the administrative documentation, from the ESPD to powers of attorney and solvency, and studies the price offer: formulas, price scenarios and the risk of an abnormally low bid, within the margin you set.
Full review before submission
Before it reaches you, Carabela reviews the whole bid: unanswered requirements, contradictions between the technical proposal, the price offer and the administrative documentation, incomplete annexes, page limits exceeded, unsupported claims, award criteria only half covered and risks of exclusion. It corrects whatever loses points and hands you a proposal that is traceable from end to end.
Submission, follow-up and learning
Carabela leaves the file prepared and organised so that submitting is as simple as possible and, where your workflow allows, automates much of that step; final submission depends on the procurement platform, the digital certificates and the powers of attorney of each company. Afterwards it follows the file through to award and analyses the result so that the next bid starts from a better position.
How it works, from start to finish.
The same sequence you see in the whole system, applied to any tender.
- 01
It gets to know your company
Before it searches for anything, Carabela builds a picture of your organisation: what it sells, which sectors it works in, what experience it can prove, which certifications it holds, which contracts it wants and how much risk it is prepared to take. It can start with partial information and fill in the rest over time.
- 02
It detects and qualifies
It watches the public sources around the clock, scores every notice against that context and analyses the fit of the ones that pass the filter: requirements, solvency, documentation, likely competition and effort. It proposes bidding or discarding. If that gate needs approval, it waits for yours.
- 03
It reads the specifications and sets the strategy
It turns specifications, annexes and scoring criteria into structured requirements and, from them, sets the strategy for the file: what the contracting body values, how the points are split, what evidence your company can bring and which weaknesses need managing. If clarifications are needed, it says so.
- 04
It prepares and reviews the bid
The technical, administrative and price parts are prepared together and cross-referenced. Carabela then scores its own draft against the scoring scheme, rewrites whatever loses points and checks that no annex is missing and no page limit is exceeded. The final price waits for your decision.
- 05
It submits, follows up and learns
It hands you the file ready to submit and, where your workflow allows, automates much of the submission. The submit gate can always be held for your approval. It then follows the process through to award, records the result and the published scores, and updates what it knows for the next one.
Who it is for.
It works whether you have never bid or already have a team that cannot keep up.
- Companies that already bid but submit few bids because there is no time to prepare more.
- Small teams facing a volume of tenders they cannot read in full.
- Tender departments that want another layer of capacity so that people can focus on strategy and exceptions.
- Companies that spend hours reading specifications and preparing documentation that repeats itself file after file.
- Companies that want to start selling to the public sector with a method from day one.
- Companies looking for a solution built around their processes, not generic software that has to be operated.
Autonomous by default. Yours where it matters.
The degree of autonomy is configured for each company. Four gates mark the decisions that define yours: bidding for or discarding a tender, requesting clarifications, setting the final price and submitting the proposal. Each one can run on automatic or wait for your approval. One company may want to approve every opportunity before a bid is prepared; another, to review only the significant financial decisions or validate certain commitments before they go into the technical proposal; another, to delegate almost everything and receive only exceptions. Carabela adapts to who approves and when, and nothing is submitted without you.
Frequently asked questions
Can Carabela submit the bid automatically?
It is designed to automate as much of the process as possible, and that includes leaving the file prepared and organised for submission. How much of the final submission is automated depends on the procurement platform, the digital certificates, the powers of attorney and your company's approval workflow. What does not change is the gate: submitting the proposal can always be held for your approval.
Do we have to change how the company works?
Not necessarily. Carabela sets out to fit the workflow that already exists wherever that makes sense: how opportunities are reviewed, who approves each decision, which documentation is used, how proposals are produced and at which points a person has to step in. For specific needs, bespoke adaptations and integrations can be built.
Which decisions can I keep under approval?
Whichever you want. The usual four are bidding for or discarding a tender, requesting clarifications, setting the final price and submitting the proposal, but the level of control is configured for each company: you can approve every opportunity before a bid is prepared, review only the financial decisions, validate certain commitments before they go into the technical proposal, or delegate almost everything and receive only exceptions.
Can it work alongside our current bid team?
Yes. Carabela can complement an existing department as an extra layer of automation and capacity: it takes on search, analysis, document preparation, review, follow-up and learning, and leaves people free to concentrate on strategic decisions and exceptions. The knowledge that today lives in folders and in a few people's heads moves into the system.
How is it different from using a general-purpose AI model?
A general-purpose model can help now and then with reading or drafting a text. Carabela is designed to run the complete public procurement process: it brings together your company's context, the analysis of the file, the award criteria, the documentation, the strategy, the preparation of the bid, the follow-up and the learning in a single system, and it does not treat each tender as a task on its own.
Does automating mean winning more tenders?
The award of a particular tender cannot be guaranteed: the final decision belongs to the contracting body and depends on the bids submitted. Nor is the point to submit bids indiscriminately. What automation changes is capacity: more well-matched opportunities reviewed, more complete and consistent bids, and fewer team hours on each file.
Other solutions
All solutions →Bring a tender and see which parts run on their own.
Bring a real opportunity to the call: you will see the draft before the meeting is over.